MADRAS BOAT CLUB
Incorporated under Section 25 of the Companies Act, 1956, Limited by Guarantee
Registered Office: No.2, 3rd Avenue, Boat Club Road,
Raja Annamalaipuram, Chennai – 600 028.
Phone: 044 – 2435 3190 / 2435 4751 / 2433 9289
Fax: 044 - 2432 3235, Email: email@example.com
This is to inform you that the Eleventh Annual General Meeting (“AGM”) of Madras Boat Club (“the Club”) is scheduled to be held on Friday, December 11, 2020 at 6:30 p.m. (IST).
Considering the extra-ordinary circumstances caused by COVID-19 and in light of the social distancing norms, the Ministry of Corporate Affairs (“MCA”) has vide its circulars dated April 8, 2020, April 13, 2020 and May 5, 2020 (“MCA Circulars”) permitted the holding of the Annual General Meeting of a Club through VC / OAVM. In compliance with the provisions of the Companies Act, 2013 (“the Act”) and MCA Circulars, the Eleventh Annual General Meeting of the Club (“AGM”) is being held through VC / OAVM on Friday, December 11, 2020 at 6:30 p.m.
To view / download Notice of the AGM and Annual Report for FY 2019-20 (“Annual Report”), please https://bit.ly/37joPzQ
​In line with the aforesaid MCA Circulars, the Annual Report is being sent only through electronic mode.
Instructions for attending the AGM through VC / OAVM:
Members are permitted to join the AGM through VC / OAVM, 15 minutes before the scheduled time of commencement of AGM and during the AGM through the facility provided by Central Depository Services (India) Limited (“CDSL”) at www.evotingindia.com by using the login credentials and selecting the EVSN for the Club’s AGM. The procedure for joining the AGM through VC / OAVM is mentioned in the Notice.
User ID and Password for e-voting shall be mailed separately to all members, who can join the AGM through VC / OAVM. Members who are entitled to vote shall be able to vote through the same login. However, Annual Report is being sent to all members by e-mail.
The attendance of the Members participating in the AGM through VC / OAVM will be counted for the purpose of ascertaining the quorum under Section 103 of the Act.
Members who need any technical assistance before or during the AGM, can contact Mr. Rakesh Dalvi, Manager, Central Depository Services (India) Limited, contact details: 1800 22 5533 / 022 – 2305 8542 / 2305 8543 / 2305 8738 and E-mail: firstname.lastname@example.org.
In compliance with the provisions of Section 108 of the Act, Rule 20 of the Companies (Management and Administration) Rules, 2014 and MCA Circulars, the facility for remote e-voting in respect of the business to be transacted at the AGM is being provided by the Club through CDSL. Necessary arrangements have been made by the Club with CDSL to facilitate remote e-voting. The detailed procedure and instructions for remote e-voting are mentioned in the Notice.
The remote e-voting will be available during the following period:
Commencement of remote e-voting
From 9:00 a.m. (IST) on Tuesday, December 8, 2020
End of remote e-voting
Till 5:00 p.m. (IST) on Thursday, December 10, 2020
Members who have cast their vote by remote e-voting prior to the AGM may attend / participate in the AGM through VC / OAVM but shall not be entitled to cast their vote again.
E-voting during the AGM:
Members, who are present at the AGM through VC / OAVM and have not casted their vote on the resolutions through remote e-voting shall be eligible to vote through e-voting during the AGM. The detailed procedure and instructions for e-voting during the AGM are mentioned in the Notice.
For any query/ clarification or issues regarding remote e-voting / e-voting during the AGM, you may refer the Frequently Asked Questions (“FAQs”) and e-voting manual available at www.evotingindia.com, under help section or write to email@example.com or contact Mr. Rakesh Dalvi (1800 22 5533 / 022-2305 8542 / 022 2305 8543 / 022 2305 8738).
Registration as a speaker during the AGM:
Members who would like to express their views / ask questions during the meeting may register themselves as a speaker by sending their request in advance atleast 03 days prior to meeting (i.e. on or before Monday, December 7, 2020) mentioning their Name, Membership Number, E-mail ID, Mobile Number at firstname.lastname@example.org. Members who do not wish to speak during the AGM but have queries may send their queries in advance 03 days prior to meeting mentioning their Name, Membership Number, E-mail ID, Mobile Number at email@example.com. These queries will be replied to by the Club suitably by E-mail. Those Members who have registered themselves as a speaker as given above, will only be allowed to express their views / ask questions during the meeting.
For MADRAS BOAT CLUB,
Director (DIN: 03262298)
Please don't reply to this e-mail, as this e-mail is auto generated and not monitored. Please send your communication to firstname.lastname@example.org mentioning your Name, Membership Number, E-mail ID and Mobile No.